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Board Minutes
Board of Directors Meeting
Annual Technology Conference
Orange County, California
May 21 & 26, 2011
Present
Guy Bonney, Vice Chair & Secretary/Treasurer
Catherine Murphy, Director
Marian Ritland, Director
Greg Schweizer, Director
Jim Shelton, Chair
Kenn LeFever, Conference Planning Vice Chair
Mary Lou Regan, Chief Operating Officer
Absent
Ray Colaianni, Unisys Liaison
Guest
Tom Renolds, Phoenix Police Department
Chair Shelton called the Board of Directors Meeting to order at 4:35 p.m. on May 21, 2011 at the Hyatt Regency Orange County Hotel.
Old Business
Chair Shelton reported the 2011 Conference Focus Group would be held on Tuesday, May 24, 2011 at 12:00 noon. He and Marian Ritland will coordinate the details and report back at the May 26, 2011 Board of Directors Meeting.
Chair Shelton continued by briefing the Board on the background of the metered usage monitoring issue that was initiated by Greg Schweizer (OS 2200). Jim said this impacted the MCP group as well and that a User Advocacy session would be scheduled at the conference to address the matter. Two meetings would be scheduled. The first one with interested UNITE attendees to determine their concerns. The second meeting would be with Unisys technical people to address the customers’ issues. Chair Shelton will report back to the Board.
Chair Shelton called for additional new business.
New Business
Guy Bonney moved the Board approve the membership list dated May 21, 2011 as submitted by the Chief Operating Officer for those members designated as renew or new. Seconded by Greg Schweizer. The motion passed unanimously.
Kenn LeFever, Conference Planning Vice Chair, reported on last minute conference session changes.
The Board then reviewed the UNITE Opening General Session and Closing General Session schedules.
Chair Shelton recessed the meeting at 5:02 p.m.
Chair Shelton reconvened the meeting at 8:44 a.m. on May 26, 2011.
Present
Guy Bonney, Vice Chair & Secretary/Treasurer
Catherine Murphy, Director
Marian Ritland, Director
Jim Shelton, Chair
Kenn LeFever, Conference Planning Vice Chair
Ray Colaianni, Unisys Liaison
Mary Lou Regan, Chief Operating Officer
Absent
Greg Schweizer, Director
Guest
Tom Renolds, Phoenix Police Department
Lynn Lovelace, UNITE Business Office
The Board of Directors reviewed the Minutes of the May 5, 2011 Board of Directors Meeting. Marian Ritland moved to approve the Minutes of the May 5, 2011 Board of Directors Meeting as amended. Seconded by Catherine Murphy. The motion passed unanimously.
The Board reviewed the outstanding action items from previous Board of Directors Meetings. Outstanding action items appeared on the agenda for this meeting or remained on the action list for later action.
Old Business
2011 Conference Reports
Conference Planning – Catherine Murphy reported that other than a few exceptions, the attendance at the sessions were good. There were few complaints. Any issues that arose were immediately resolved.
MCP – Marian Ritland reported on behalf of MCP. The track held 24 sessions of which 12 were presented by Unisys, 9 by user delegates and 3 by vendors. The average attendance was 27 with a high of 73 and a low of 4. Approximately 88% of the attendees rated the presentations as either excellent or very good.
OS 2200 – Jim Shelton reported on behalf of OS 2200. The track held 17 sessions of which 9 were presented by Unisys, 1 by a user delegate and 7 by vendors. The average attendance was 12 delegates per session. The mean was 12, the median was 11 and the mode was 11. There were no complaints about the hotel or conference. There was one cancellation prior to the conference and one room change just before the conference.
EAE – Tom Renolds reported on behalf of EAE. The track held 13 sessions including 5 labs of which 6 were presented by Unisys and 7 by user delegates (including 5 labs). The average attendance was 16. 77% of the attendees rated the presentations as excellent or very good.
BIS – Kenn LeFever reported on behalf of BIS. The track conducted 14 sessions of which 7 were presented by Unisys, 6 by user delegates, and 1 by a vendor. The average attendance was 12 with a high of 20. Over 70% of the attendees rated the presentations as very good or higher.
User Advocacy – Jim Shelton reported the metered usage monitoring session was held on Monday with a number of customers. The Unisys follow up meeting was held on Tuesday with Ray Colaianni, Bill Maclean, Ann Thureen, and Jim Thompson. Jim said he and Guy Bonney would formalize the requirement that resulted from the meeting and would forward it to Ray Colaianni by the end of the week. Jim then recommended a metered usage session be conducted as a UNITE webcast. The Board agreed.
Expo Hall – Marian Ritland reported that the exhibitors were very supportive of UNITE. She said they made some suggestions for next year which Marian will address when the Board begins planning the 2012 conference.
Marketing – Mary Lou Regan reported on the 2011 marketing campaign. E-mail blasts highlighting specific conference topics were sent, monthly UNITE articles were sent to Unisphere for their 5 Minute Briefing online newsletter, and some of the 2010 Best of Conference presentations were conducted as webcasts. In addition, Unisys was proactive in promoting the conference. They sent several e-mail reminders to their clients and conducted a call program on behalf of UNITE. Chair Shelton thanked Unisys for their support in promoting the conference.
Unisys – Ray Colaianni said Unisys truly wants to make UNITE a better conference for everyone concerned. Attendance was certainly an issue and Unisys would continue to work with UNITE to help raise attendance. Chair Shelton said Ed Coleman’s attendance and remarks at the Opening General Session were well received and appreciated. Jim Shelton said Ed’s comment “UNITE is very important to Us” would be an excellent marketing tool. Jim asked Ray Colaianni to confirm the actual quote and ask permission for UNITE to use it in the marketing campaign. Marian Ritland suggested when planning conferences to always allow time during the Opening General Session for the Unisys Chairman to address the audience. The Board agreed.
Business Office – Mary Lou Regan reported from the office perspective the conference ran smoothly. There were no issues to bring to the Board’s attention.
Chair Shelton reported on the results of the Focus Group meeting that was held during the conference that he and Marian Ritland attended. Marian suggested Jim send the results to Mary Lou Regan so she could fill in missing information and then forward to the Board for their information.
Catherine Murphy moved to close the Board of Directors Meeting. Seconded by Guy Bonney. The motion passed unanimously. There being no further business, Chair Shelton adjourned the Board of Directors Meeting at 9:44 a.m.
Mary Lou Regan opened the Board of Directors Meeting at 9:44 a.m. Mary Lou informed the Board that her duty here was to ask for nominations for Chair of the Board. Guy Bonney moved that Jim Shelton from Global Companies, LLC be nominated as Chair of the Board for a one-year term. Seconded by Catherine Murphy. The motion passed unanimously. Marian Ritland moved that nominations for Chair of the Board be closed and a unanimous vote be cast for Jim Shelton. Seconded by Guy Bonney. The motion passed unanimously. Mary Lou Regan then turned the meeting over to Chair Shelton.
Chair Shelton called for additional new business.
New Business
Chair Shelton reported that Tom Renolds from the Phoenix Police Department and Catherine Murphy from C. Murphy & Associates, Inc. were elected to the Board of Directors for two-year terms by a vote of the UNITE general membership present at the Annual Technology Conference on May 23, 2011 in Orange County, California.
Chair Shelton made the following Board appointments and liaison assignments.
Board Appointments
• Vice Chairman Guy Bonney
• Secretary/Treasurer Guy Bonney
• Marketing Director Marian Ritland
• Membership Director Tom Renolds
• Director Display Room Tom Renolds
• Assistant Director Display Room Marian Ritland
• Conference Planning Catherine Murphy
• Director User Advocacy Jim Shelton
Board Liaison Assignments
• Business Information Server Guy Bonney
• Enterprise Application Environment Tom Renolds
• MCP Systems Marian Ritland
• OS 2200 Jim Shelton
• Conference Planning Catherine Murphy
• Labs Tom Renolds
• User Advocacy Jim Shelton
The Board agreed to cancel the June 2, 2011 Board of Directors Meeting due to its close proximity to the Annual Conference.
Kenn LeFever reported that 56 people signed into the Personal Schedule System (PSS) for information about the 2011 Conference sessions. Twenty of those appeared to be unauthorized entries. Of the 36 legitimate logins, seven people registered but did not create their personal schedule and 29 people created personal schedules.
The Board then talked about doing post-conference surveys. They agreed to do two surveys – one to conference attendees and one to non-conference attendees. Mary Lou Regan and Marian Ritland were assigned the task to develop both surveys.
Guy Bonney briefed the Board on the status of the 2011 budget to date and reported on the anticipated profit/loss. Mary Lou Regan then distributed the 2010 year-end financial report.
Chair Shelton made the following Working Group appointments as recommended by Catherine Murphy, Conference Planning Chair. The Board agreed.
• EAE Chair Ina Boeke
• EAE Vice Chair Mike Easter
• BIS Vice Chair Rick Conoan
Marian Ritland moved to go into Executive Session to discuss matters. Seconded by Guy Bonney. The motion passed unanimously.
Guy Bonney moved to close the Executive Session. Seconded by Tom Renolds. The motion passed unanimously.
The Board developed a preliminary list of potential sites and dates for the 2012 Conference. Marian Ritland volunteered to check airline carriers, schedules, and cost to and from the preliminary list of sites from a list of cities the Board provided. She will report back at the next Board of Directors Meeting.
The Board then discussed the UNITE conference foot print for the 2012 Conference. Guy will update the preliminary foot print and send to Mary Lou Regan. The Board will discuss this at the next Board of Directors Meeting.
Chair Shelton called for Good of the Order.
Guy Bonney moved to close the Board of Directors Meeting. Seconded by Tom Renolds. The motion passed unanimously. There being no further business, Chair Shelton adjourned the Board of Directors Meeting at 4:01 p.m.
Respectfully submitted by, Attested by,
Mary Lou Regan Guy Bonney
Chief Operating Officer Secretary/Treasurer |
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APPROVED MINUTES
Board of Directors Telephonic Meeting
September 15, 2011
Present
Guy Bonney, Vice Chair & Secretary/Treasurer
Catherine Murphy, Director
Tom Renolds, Director
Marian Ritland, Director
Jim Shelton, Chair
Kenn LeFever, Conference Planning Vice Chair
Ray Colaianni, Unisys Liaison
Absent
None
Guests
None
Minutes
Marian Ritland
Chair Shelton called the meeting to order at 1:35 p.m. on September 15, 2011.
Chair’s Remarks
Chair Shelton indicated that he will save his remarks for the reorganization report.
Minutes of July 14 Meeting
Chair Shelton asked if there were any corrections to the minutes as circulated. Some corrections were submitted. Guy Bonney moved that the minutes be approved as corrected. Catherine Murphy seconded the motion. The corrected minutes were approved unanimously.
Old Business
None
Chair Shelton called for additional new business.
New Business
- 2011 Budget To Date – Guy Bonney that we are still on plan for the budget year to date. Guy plans to have a preliminary 2012 budget ready to share at the next meeting.
- Reorganization Progress Update - Jim and Guy went to Detroit as planned. Have signed termination agreements from Lou and Lynn. Have all sensitive documents. Have backups of Lou and Lynn’s desktop. Have moved Unite.org email to godaddy.com. Most email lists are set up. Guy and Jim have unite.org email addresses. Lou and Lynn’s email addresses still work. Those will be forwarded to other addresses. Have control of the web site. Lots of challenges to switch all contacts from Lou. Discovered that we need to arrange alternative backups of the web site. Jim is going to train Kate to be UNITE webmaster. Lou and Lynn’s phones turned off today. Email will be turned off on the 20th. Still need to move some banking accounts.
Still need to move some things out of Lou’s house. Will ship to storage Jim has control of.
What should we do with Cool Ice server? Short term is move to a server Jim has or putting the server on-line at a new location. Need to investigate a move to a virtual server somewhere. Jim and Kenn will deal with moving and getting the Cool Ice system back on line.
Pam Becker from Unisys Mission Viejo contacted Jim asked that UNITE post a field test solicitation on the UNITE. He agreed.
- 2012 Preliminary Marketing Schedule – The draft circulated by Marian was discussed. Much is dependent on the hiring of an event planner and establishment of a conference location and dates. It was decided we will continue with the best of conference webcasts. Catherine will arrange these and send the dates when she has them to Marian for inclusion in the plan. Catherine will also put together a preliminary conference planning schedule and share it with Marian and the Board since it also affects the Marketing schedule.
- 2012 Conference – Jim and Guy have been working with Jeff Berger. They started with 6 cities; dropped Raleigh-Durham, Charlotte and Denver. Chicago, St. Louis and Atlanta are left. After some discussion decided to eliminate Atlanta. Marian moved and Catherine seconded that Guy and Jim be directed to inspect hotels in St. Louis and Chicago. Motion carried unanimously. Ray says Unisys just opened an application modernization center in Missouri somewhere outside St. Louis.
- Cvent Proposal – Marian moved and Catherine seconded that Guy and Jim negotiate a contract with Cvent, not to exceed 2 years, and bring back the results of that negotiation to the October board meeting for discussion and approval.
- Next Meetings – Next Meeting will be October 13. After that we will return to the normal schedule of the first Thursday of each month. Jim will send out meeting invitations to lock those times into our calendars.
Chair Shelton called for Good of the Order.
Catherine Murphy moved to close the Board of Directors Meeting. The motion was seconded by Guy Bonney. It passed unanimously. Chair Shelton adjourned the Board of Directors Meeting at 2:59 p.m.
Respectfully submitted by, Attested by,
Marian Ritland Guy Bonney
Minute Taker for the Meeting Secretary/Treasurer |
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2011 Jul 14 Board Minutes |
APPROVED MINUTES
Board of Directors Telephonic Meeting
July 14, 2011
Present
Guy Bonney, Vice Chair & Secretary/Treasurer
Catherine Murphy, Director
Tom Renolds, Director
Marian Ritland, Director
Jim Shelton, Chair
Kenn LeFever, Conference Planning Vice Chair
Mary Lou Regan, Chief Operating Officer
Ray Colaianni, Unisys Liaison
Absent
None
Guests
Mike Stroeing, Unisys BIS Liaison
Lynn Lovelace, UNITE Business Office
Minutes
Marian Ritland
Chair Shelton called the meeting to order at 1:30 p.m. on July 14, 2011.
Chair’s Remarks
Chair Shelton reported that the UNITE Board of Directors has taken action by written consent to begin restructuring the UNITE organization and has sent permanent layoff notices to Mary Lou Regan and Lynn Lovelace. Chair Shelton expressed his regrets and thanked them for their work these past years.
Minutes of May 21 & 26 Meeting
Chair Shelton asked if there were any corrections to the minutes as circulated. Some corrections were submitted. Guy Bonney moved that the minutes be approved as corrected. Catherine Murphy seconded the motion. The corrected minutes were approved unanimously.
Old Business
Metered Usage Requirement - Chair Shelton deferred this item until the next meeting.
Post-conference Thank You Emails - Chair Shelton reported that most of the thank you emails have been sent. He is still working on a few yet to be sent.
Chair Shelton called for additional new business.
New Business
2011 Budget To Date – Guy Bonney reported that all 2011 conference related expenses have been paid and that we are on plan for the budget year to date.
2011 Conference Planning Statistics and Outstanding Items – There are a few outstanding items; some comments, a best presentation winner still needs to be identified and some statistics. Catherine Murphy reported that the Conference Planning meeting scheduled for July 20 should provide an opportunity to remind people about any remaining items.
2011 Conference Survey Results – Chair Shelton encouraged everyone on the Board to review the survey comments from attendees and non-attendees thoroughly. They will be discussed in detail at a future meeting.
2012 Preliminary Marketing Schedule – Marian Ritland reported that she had not yet had time to update the schedule for the 2012 conference. She indicated that she will have a first draft ready for review at the next meeting.
2012 Conference – Chair Shelton emphasized that there will definitely be a UNITE Conference in 2012. Chair Shelton indicated that Jeff Berger has been in touch with him about whether UNITE will want to use his services in 2012. Guy Bonney discussed the revised conference specifications for 2012 which take into account the room pickup and food, beverage and AV spend in 2011. He asked whether the specs should specify avoiding Mother’s day. The consensus was to not include this in the specs but to consider this when evaluating the various proposals from hotels for 2012. Marian asked if the room pickup and food, beverage, and AV spend for 2011 could be shared with the Board. Guy will send this information out to the Board. Marian indicated that she will prepare and send her report on airfares costs to the rest of the Board by July 22.
Website Changes (color/look) – Chair Shelton deferred this item until details related to the UNITE restructuring are farther along.
UNITE Restructuring Discussion – for the benefit of the attendees that were not part of the Board working group Chair Shelton briefly describe the rationale for the decision by the Board to restructure UNITE. He emphasized that much work remains on the plan for UNITE moving forward as a volunteer organization. Chair Shelton and Vice Chair Bonney will be going to Michigan on July 21 to meet with Mary Lou Regan and Lynn Lovelace. Chair Shelton asked for questions. As part of his response he emphasized the Board’s goal to maintain the high quality of the presentations. Another significant goal is to reduce the cost of attending the conference for delegates. Chair Shelton indicated he will be reaching out to Unisys executives with an interest in UNITE to ensure they have a good understanding of our goals and plans for the future. Guy Bonney emphasized that we have always had a good handle on how to produce excellent content for the conference; managing the logistics of the conference is our new challenge for this next year but we have every confidence that attendees and exhibitors will experience no drop-off in conference quality or execution.
Chair Shelton called for Good of the Order.
Guy Bonney moved to close the Board of Directors Meeting. The motion was seconded by Catherine Murphy. It passed unanimously. Chair Shelton adjourned the Board of Directors Meeting at 2:09 p.m.
Respectfully submitted by, Attested by,
Marian Ritland Guy Bonney
Minute Taker for the Meeting Secretary/Treasurer |
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APPROVED
Telephonic Board of Directors Meeting
May 5, 2011
Present
Guy Bonney, Vice Chair & Secretary/Treasurer
Catherine Murphy, Director
Marian Ritland, Director
Greg Schweizer, Director
Jim Shelton, Chair
Ray Colaianni, Unisys Liaison
Kenn LeFever, Conference Planning Vice Chair
Mary Lou Regan, Chief Operating Officer
Guest
Lynn Lovelace, UNITE Business Office
Chair Shelton called the Board of Directors Meeting to order at 1:36 p.m. on May 5, 2011.
The Board reviewed the Minutes of the April 7, 2011 Board of Directors Meeting. Guy Bonney moved to approve the Minutes of the April 7, 2011 Board of Directors Meeting as amended. Seconded by Catherine Murphy. The motion passed unanimously.
The Board reviewed the outstanding action items from previous Board of Directors Meetings. Outstanding action items appeared on the agenda for this meeting or remained on the action list for later action.
Old Business
Chair Shelton informed the Board no progress had been made since his last report on the Source Code Repository disclaimer. Jim will report back to the Board when additional information is known.
Guy Bonney reported no progress had been made since his last report on the Gregory Utilities signed agreement. Guy will report back to the Board when additional information is known.
Marian Ritland informed the Board she sent an e-mail to the UNITE vendors encouraging them to submit their organizations’ news of interest for posting on the UNITE website.
Jim Shelton provided a status report on marketing the UNITE conference to Unisys non-North America customers. Ray Colaianni followed up by briefing the Board on the UNITE conference marketing campaign to Unisys customers. The Board thanked Ray and Unisys for their assistance.
Greg Schweizer said he drafted a leave-behind program piece that he e-mailed to the Board for their review and comments. Following that, due to time constraints, it was too late to pursue the program for the 2011 conference. Greg recommended it be included on the 2012 conference marketing list. The Board agreed.
Chair Shelton called for additional new business.
New Business
Guy Bonney moved the Board approve the membership list dated May 5, 2011 as submitted by the Chief Operating Officer for those members designated as renew or new. Seconded by Marian Ritland. The motion passed unanimously.
The Board then talked about whether or not to provide a conference survey at the 2011 conference as opposed to an online survey following the conference. The Board agreed not to do a survey at the conference. They agreed to provide an online survey following the conference. Mary Lou Regan was asked to put this on the agenda for the May 26, 2011 Board of Directors Meeting.
Mary Lou Regan then reported on the status of the conference registration numbers to date. Ray Colaianni said Ed Coleman, Unisys Chairman and CEO, will attend the conference on Monday, May 23, 2011.
The Board discussed metered usage monitoring on the OS 2200 and MCP platforms. Chair Shelton suggested a User Advocacy session be scheduled at the conference to address this. The Board agreed. Jim Shelton said he would coordinate the details.
Mary Lou Regan said nominations for the Board of Directors election closed on April 22, 2011. As of the close of nominations, two candidates were nominated for the two open Board of Directors positions – Catherine Murphy from C. Murphy & Associates and Tom Renolds from the Phoenix Police Department.
Chair Shelton called for Good of the Order.
Greg Schweizer moved to close the Board of Directors Meeting. Seconded by Marian Ritland. The motion passed unanimously. There being no further business, Chair Shelton adjourned the Board of Directors Meeting at 2:09 p.m.
Respectfully submitted by,
Mary Lou Regan
Chief Operating Officer
Attested by,
Guy Bonney
Secretary/Treasurer |
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2011 April 7 Board Minutes |
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