How to Write an Interview Thank You Letter | Boost Your Chances of Landing a Job

A thank you letter following an interview (phone or in person) is not optional anymore; it’s a must! 

Show that you really want the role and spend 15 minutes writing a well-structured thank you letter.

This letter will not make up for a bad interview or hurt you if the job is already yours and you don’t send one. However, it could make the difference if it’s close between you and another candidate.

It sounds contradictory but the purpose of a post interview thank you letter is not to thank the interviewer. They could care less if you thank them but what will matter is if your note can build on the conversation from the interview and discuss topics covered to strengthen your chances. Show that you listened during the interview and make the letter personable.

Need more convincing to write a thank you note:

  • 22% of employers are likely to hire a candidate if they don’t send a thank you note after the interview
  • 86% said it shows a lack of follow through
  • 56% said it indicates that the candidate isn’t really serious about the position
  • 89% said it is okay to send a thank you note in the form of an email

Tips for writing a thank you letter:

  • Send your Thank You Note within 24-48 Hours (too soon and it doesn't look genuine & too late you'll come across lazy)
  • Short and Simple
  • Don’t Misspell the Interviewer's Name
  • Find their Email Online or get it from HR
  • Proof Your Letter
  • Have Someone Else Proof Your Letter


Basic Outline

Paragraph 1: This two – three-sentence paragraph thanks the interviewer for their time and explains why you are writing to them.

Recipient's name 
Recipient's title 
Recipient's company 
Recipient's company address 

Dear Ms. Williams, 

Thank you for the opportunity to meet with me on Tuesday. I appreciate the time you took to describe the role and organization in greater detail and learn more about my background and future aspirations.

Paragraph 2: This four – five-sentence paragraph reiterates your strengths and why you would be ideal for the position. This can also be an opportunity to address any areas of weakness you felt during the interview or to improve upon an answer. You can also mention something you may have forgotten to say during the interview. Indicate any attachments that were requested by the interviewer in this portion.

I left our meeting feeling very enthusiastic about the scope of the role as well as its close match to my abilities and past experiences. You mentioned your desire to have someone with experience working with Adobe Creative Suite and SharePoint, with which I have worked extensively in the past. In addition, other key strengths that I can offer you are:

  • Experience working cross-functionally to achieve a goal
  • Keen ability to “think outside the box” and foster new ideas
  • Excellent communication and writing skills
  • Positive and strong work ethic with a “can do” attitude

Paragraph 3: In this paragraph, emphasize your gratitude again for the opportunity and state that you’re looking forward to speaking with them soon.

If I can provide you with any more work samples or answer any follow up questions, please don’t hesitate to contact me. Thank you again for your time and I look forward to speaking with you again soon.

John Smith
C: 123.456.7890